Details
 

10/20/2020

Fiscal Officer

Madison County Public Health

EMPLOYMENT OPPORTUNITY

Job Title:  Fiscal Officer
Division:  Administration
Programs:  All Public Health Programs
Appointment Status:  Full Time
Hours & Benefits:  40 Hours Per Week, Eligible for Full Benefits
Civil Service & FLSA Status:  Classified, Non-Exempt
Date Posted:  October 19, 2020
Expires:  Open Until Filled

JOB SUMMARY

The Fiscal Officer (FO) is responsible for developing, preparing, and overseeing the financial operations of the agency including all aspects of cash-basis bookkeeping, accounts receivable/payable functions, payroll functions, financial control compliance, policy development, fund and grant management, and budget planning.

ESSENTIAL FUNCTIONS

The Fiscal Officer (FO) develops, prepares, and oversees preparation and maintenance of various fiscal reports, records, analyses, and/or documentation (including but not limited to internal management reports, budget forecasts, cost analysis studies, revenue and expenditure comparisons, personnel and payroll reports, and grant reports); oversees virtual and pay-in cash deposits, billing, and accounts receivable/payable functions; assists other leadership team members with plans and coordinates/monitors fiscal operations; develops and implements fiscal plans, controls, policies, and guidelines to ensure operational compliance with state and/or federal guidelines; evaluates and plans the fiscal functions for the agency (including but not limited to accounting, payroll, purchasing, budget planning, receipt and disbursement of funds and expenditures, and grant funds); assists in developing fiscal goals and objectives for the agency; assists in the management of benefits and employee fringes; monitors fiscal progress of projects for compliance or variance from budgeted costs and recommends appropriate action; attends meetings with the County Auditor, the County Human Resources Specialist, and County Treasurer; ensures compliance with federal and state laws; coordinates fiscal audits; assists in the preparation of the annual budget, statistical reports, and participate in long-range planning; reviews financial status to ensure operations continue within budgetary constraints; maintains statistics of program activities and prepares reports for the Health Commissioner and other leadership team members; prepares federal, state, and local grant expense reports.

The FO also consults with fiscal officers from other agencies and other administrative personnel on fiscal issues, interpretation, and methods of application of policies for compliance with federal and state laws and grant programs; assists directors, supervisors and employees with fiscal or accounting matters; acts as liaison with ODH on funding issues; may supervise and evaluate the performance of other fiscal employees; may participate in the selection and recruitment of new applicants; assists in the search for and application of grants and donations; assists with public health accreditation; participates in emergency preparedness exercises; and works on emergency preparedness response in a variety of roles.

EDUCATION

This job requires an Associate’s degree or higher in business administration, finance, accounting, or directly related field.  Bachelor’s degree or higher is preferred.  Specialized education or training in accounting, fiscal/budgetary management and control, grant management, and local health department financial operations is preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

This job requires proficiency of computers skills including Microsoft Office (Word, Excel, Outlook), accounting and purchasing software, modern office equipment, e-mail, and electronic calendar; knowledge of Generally Accepted Accounting Principles (GAAP); training or experience in accounts payable, accounts receivable, budget analysis, payroll preparation and processing; ability to compile, consolidate and summarize information; knowledge of purchasing, accounting, payroll practices and procedures; knowledge of supervisory principles and practices, office practices and procedures, and office management; exceptional knowledge and use of English grammar, spelling, written format and punctuation; knowledge of cash-basis bookkeeping; effective verbal and written communication skills; ability to work independently and as part of a team both in a dependable manner; knowledge of community resources; be able to effusively deal with stress; ability to learn and use a computer and web-based reporting program for completing on-line reports; ability to establish and maintain effective working relationships with other agency and organization representatives; knowledge and skills associated with detailed recordkeeping and reporting procedures; principles and practices of grant management; collection of data/research and analysis of statistics; ability to meet multiple deadlines, excellent organizational skills, and adhere to confidentiality requirements.  This job requires working some evenings and weekends.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The demands and conditions described here are representative of those the employee must meet to perform the essential functions of the job.

Madison County Public Health (MCPH) protects and promotes the health of citizens and the environment through the efforts of dedicated and skilled employees and application of sound public health principles. Our role is to identify community health problems; diagnose and investigate health problems and health hazards in the community; and enforce laws and regulations that protect health and ensure safety.  MCPH offers a relaxed, positive, and friendly work environment.  Madison County Public Health is proud to be an equal opportunity employer committed to hiring a diverse and inclusive workforce.

Interested applicants should send a cover letter, resume, and completed application to:

Chris Cook, MPH, RS
Health Commissioner
ccook@madisonpublichealth.org

Applications will be accepted on a continuous basis until the position is filled.

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