Payroll Specialist

Cuyahoga County Board of Health

Position: Payroll Specialist

Reports to: Deputy Director, Finance

Position to be filled: March 10, 2025

Starting Salary: $42,710 annually

Hours: Mon. – Fri., 8:30 a.m. to 4:30 p.m.

Vaccine Policy: All new hires will need to meet COVID and Influenza vaccine requirements or request an exemption and submit a TB Baseline as outlined in the CCBH Vaccination Policy. Direct service employees will need to meet Hepatitis-B vaccine requirements or request an exemption as outlined in the CCBH Vaccination Policy.

Minimum Requirements:

Associate's degree or two years of direct experience.
Minimum of three years of related experience including bookkeeping/accounting. OR five years of experience (with HS Diploma/GED), OR one year of experience (with Bachelor's degree), OR no experience necessary (with Master's degree).
Proficiency with payroll and/or other financial systems.
Ability to efficiently multi-task on a daily basis.
Proficiency with use of PC hardware & basic software (i.e., Microsoft office), email, and office equipment (i.e., copier, fax, scanner, telephone, etc.). Strong proficiency with Microsoft Excel & Word.
Knowledge of local, state, and federal payroll regulations.
Proficiency with use of databases for data querying and reporting.
Strong attention to detail, accuracy and ability to maintain confidentiality.

Responsibilities:

Performs all activities necessary to process payroll. Establishes employee accounts and preferences, processes compensatory time, monitors employee time balances, resolves discrepancies, and performs tasks associated with processing time accruals and holidays.
Ensures that proper documentation is obtained for voluntary and involuntary deductions. Identifies and communicates with appropriate parties to resolve discrepancies. Enters corrections into payroll system.
Enters time reporting data in the payroll system to generate and perform routine reconciliation of payroll reports ensuring accuracy and completeness of payroll, earnings, deductions, and warrants.
Maintains the MAC (Medicaid Administrative Claiming) program, including the development of time study rosters, and verification and approval of time study log sheets. Completes claiming unit MAC claims for submission of quarterly reimbursement. Coordinates updates to claiming unit implementation plans.
Receives and distributes checks/direct deposits to employees each pay period, verifying that each employee receives their payroll check or earnings statement.
Receives, sorts, records, and processes employee transaction documents, including wage garnishments and leaves of absence. Review salary adjustments for accuracy from service areas to ensure proper charges to programs. Contacts vendors to resolve withholding issues.
Assists in generating, reviewing, and distributing tax related forms (i.e. W2’s), and corresponding reports within the established timeframes.
Provides customer service and guidance to staff with understanding payroll policy and procedures and their pay stubs. Records updates to payroll procedures and revisions.
Maintains files of payroll documents and develops & distributes reports to internal and external customers in a timely manner.
Prepares & provides payroll reports to the CFO for use in budget, forecasting and trending analysis. Calculates and provides annual budget figures for Administration salary and fringe benefits.
Monitor and manage employee monthly health benefits payments, additions, and deletions. Reconcile with insurance carriers.
Assists the CFO with routine technical and administrative payroll and accounting duties.
Maintains agency inventory of assets, and coordinates with service areas to ensure proper recording and tracking of assets. Prepares disposal of asset report for excess and/or surplus.
Collaborates with internal and external partners on special projects as assigned.
Participates in public health emergency activities as needed.
Performs other duties as assigned.

Please complete the online application on our website, www.ccbh.net/jobs

All applicants are required to upload a resume and include a cover letter with their application.

Deadline to Apply: January 24, 2025

Bilingual Applicants Welcome

Employees hired for a position that is funded in whole or in part by a designated funding source may be laid off when the funding source is reduced or eliminated.

THIS AGENCY IS AN EQUAL PROVIDER OF SERVICES AND AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER CIVIL RIGHTS ACT 1964

THIS EMPLOYER PARTICIPATES IN E-VERIFY

All employees hired for a position must be legally authorized to work in the United States without requiring sponsorship for employment visa status now or in the future.

Benefits offered at CCBH (for employees working at least 40 hours per pay period/Bi-weekly):

Medical (full time employees responsible for 10% of premium)
Dental (full time employees responsible for 10% of premium)
Vision
Public Employee Retirement System (PERS)
Deferred Compensation
FSA Health and Dependent Care
Tuition Reimbursement
Holidays (14 paid per year)
Vacation Time (13 paid days per year for new service PERS members*)
Sick Time (15 paid days per year*)
Personal Days (up to 3 paid per year)
Agency paid Life Insurance
Additional Voluntary Life Insurance
Voluntary Identity Theft Protection
Voluntary Critical Illness
Voluntary Accident Insurance
Employee Assistance Program
Free Parking Onsite
Remote work from home available up to two days per week with approval after the completion of a minimum of 60 days of employment.
Alternate work schedule or changes in work schedule available after initial training period with approval. Core work hours of 10am to 2pm required of all staff.

*Benefit is prorated based on start date

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